For the Ministry of Health HR team
Every staff file, checked against its paper.
Collectors copy the facts from each personnel file a few short questions at a time, and link every answer to the paper and page it came from. A second person checks it before it counts.
- Works on any phone
- Papers checked for malware
- Every change logged
One idea per screen
In place of a spreadsheet of 27 linked registers, a guided flow anyone can follow.
Every answer sourced
Each record notes the paper and page it came from, and who took it from the paper.
Two people per file
The person who collects a file can never be the one who verifies it.
How it works
From a paper file to a checked record, in three steps.
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Step 1
Find the person first
Search by name, Staff ID or national ID before starting, so nobody is ever added twice.
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Step 2
Photograph the papers, answer the questions
A few plain questions per screen, and every answer is linked to the paper and page it came from.
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Step 3
A second person checks it
A checker compares each answer with its page, then verifies the file or sends it back with a note.
Features
Built for the people who do the work.
If someone can’t move forward on a screen, the screen is wrong. Everything follows from that.
Made for phones, fine on laptops
Big buttons, plain words and saving as you go, on cheap phones over patchy connections.
Pick, don’t type
Facilities, jobs, grades and lists are picked, not typed, so the same thing is always called the same.
“Can’t find it?” instead of guessing
A missing or unreadable fact goes on the issues list with the words the papers use, never a made-up value.
Scanned before it’s seen
Every photo and PDF passes a malware check before anyone can open it.
History kept, nothing lost
A move or new contract closes the old record and adds a new one. Staff data is never deleted.
Every change on the record
Each change, check, paper view and reveal of an ID is written to the activity log.
One app, five jobs
Everyone sees what their job needs, in their own area.
Collectors
Copy facts from personnel files, step by step, on a phone or laptop.
Checkers
Compare each answer with its page, tick it or ask about it, then verify.
HR supervisors
See every file and issue in their area, assign follow-ups and close issues.
Auditors
Read every file and issue in their area, and the activity log, without changing anything.
Admins
Keep facilities, jobs, grades and lists up to date, and invite people.
Security
Personnel files are private. The app treats them that way.
Nobody signs up on their own: an HR admin invites each person, with their role and the facilities or regions they cover.
- Private storage
- Papers go straight from the phone to a private, encrypted bucket.
- Malware scanning
- A paper can’t be opened until its scan comes back clean.
- Masked identifiers
- National IDs show their last four characters until a logged reveal.
- Roles and areas
- People open staff records only in the facilities or regions they cover.
Have an invitation?
Sign in with the email address it was sent to. No account yet? Your HR admin sends invitations.
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